How to Write an Email Asking for a Job Vacancy


You wish to work for that fabulous company. But once you search the Careers section on their website, you see this terse message:

“There are not any current openings,”

or simply: “No Vacancies.” Or something similar.

Would you hand over trying to find employment thereupon organisation? Surely not.

How to Write an Email posing for employment Job Vacancy

The Next Step

In such circumstances, the simplest thing to try to to is to write down an email posing for employment job vacancy. Understandably, you would believe this sounds a bit embarrassing.

On the contrary. Companies appreciate a jobseeker enquiring a few vacancy since it’s a transparent expression of genuine interest.

There are chances your email might go unread or maybe unanswered.

Now you would possibly believe that your efforts to write down and send an email were futile. Again, that may not necessarily be the case.

What is Happening?

The Human Resources (HR) or Administration departments at the organization could have stashed away your email for future reference.

Or they could be circulating your resume to varied departmental heads to seek out

if they need an appropriate vacancy that matches your qualifications as fresher or skills if you’re experienced.

And all these processes take time.

How much time? There’s no saying. If it’s a gigantic organization, it could take a few weeks. And if they need operations across India, it could take a few of months.

However, if you’re fortunate, you’ll definitely find work on this organization.

Provided you’ve got the center to write down an email posing for employment vacancy.

This brings us to the question: the way to write an email posing for employment vacancy.

In this article, i will be able to explain some simple steps you’ll follow to write down an email posing for employment vacancy.

Tips on the way to Write an Email posing for Job Vacancy

Here’s something you ought to remember once you write an email posing for employment vacancy.

That it’s not an application letter. Hence, there is no got to attach your resume, CV or bio-data.

Instead, follow these simple steps.

Find the Right Recipient

Any organization whose website features a Careers or Jobs would usually have an email for the purpose of contact.

If not, you’ll shop around on their ‘Contact’ page and find if they’ve any email IDs listed for his or her HR or Administration departments.

If none of those are available, you’ll send a general enquiry by filling up the shape on their website or using any email address they supply .

However, don’t use this email ID for posing for employment vacancy.

Instead, send a general enquiry asking details of their HR and Administration departments and therefore the contact persons there.

Title of the Email Asking for Job Vacancy

Once you recognize whom to send an email posing for employment opening, subsequent important thing is employing a correct title.

The title of your email should be specific and convey that you’re indeed posing for employment vacancy.

Therefore, use precise words like ‘Enquiry about Job Vacancies’ or ‘Request for Employment’. Being specific helps the e-mail recipient know what you’re trying to find .

Avoid confusing titles like ‘Enquiry,’ ‘Information Wanted,’ ‘Job Application,’ ‘Consideration for Job’ et al. . The recipient will ignore or delete your email.

Addressing the Job VacancyEnquiry Email

If you recognize the name of the person responsible of recruitments, address them directly as Mr. or Ms.,

depending upon their gender. And always use the full name of the addressee. Never use the first name or family name only.

Furthermore, address the e-mail using words such as:

“This email is in your capacity as HR Manager, Administration Manager,”

or the other designation that the person responsible of recruitments holds.

The reason for this sentence is very clear. It clearly shows it’s got something to try to to together with her or his role at the organization.

Introduce Yourself

The next few sentences on the e-mail posing for employment vacancy should be your introduction.

  • The recipient has got to know who’s writing the e-mail .
  • Never use words like “I the undersigned.” You’re a jobseeker and not a lawyer.
  • Nor are you getting into a contract with the manager or official responsible.
  • Therefore, use your full name and say where you reside.

For example, you’ll use a sentence like “To introduce myself, people know me as XYZ, a resident of ABC.”

Get Down to Business

Once the brief introduction is over, get right down to business immediately.

In the next few sentences, mention your academic or educational qualifications.

  • And briefly mention your experience if any. If you’re a fresher, mention that.
  • Here, it’s vital to recollect that you’re not writing a resume or CV or bio-data.
  • Therefore, simply mention the last degree you’ve got like Bachelor, Master,
  • Doctorate or Diploma, Higher Secondary Certificate, School Leaving Certificate or the other qualification.
  • There’s absolutely no need to mention your marks or grades.
  • However, you’ll mention the school or university, but as long as it’s a really prestigious one.

If you’re a graduate of a personal university or one that has dubious ratings, avoid mentioning that.

You’re posing for immediate rejection by mentioning an academic institution that has no respect.

Speak About the Company

Obviously, the manager or official will have far more knowledge about the organization than you’d .

  • Therefore, mention only that area of operation of the corporate where you’d wish to work.
  • For example, if you’re trying to find a vacancy in sales and marketing, mention how your qualifications would suit the corporate .
  • Ditto if you’re trying to find posts in production or customer care.
  • When you match a selected area of operations of the organization together with your qualifications, you’re creating an interest within the reader.
  • And the reader, of course, is the person in charge of recruitments.

Usually, at now , the recipient will do a quick assessment of your interest within the organization also as your qualifications and skills.

If they find you’re suitable, the e-mail would usually proceed to some head for further action.

Show Your Interest in the Company

The next step is to state during a few sentences why you’re curious about working for that specific company.

What does performing at that organization hold for your career and life?

And how important it is for you to work with that company.

Again, just two or three sentences would be adequate.

There’s no need to go on heaping praises upon a company just because you’re eager to work there.

Ask for the Job Vacancy

After you’ve written the above information briefly, it’s time to invite employment vacancy.

  • However, use tacit instead of being blunt and precise.
  • You can do so by showing your interest in working for the organization and enquiring whether there’re any suitable opportunities.
  • Remember, I said suitable opportunities for you and not job vacancies.
  • That’s a decent way to ask for vacancies.

The language and tacit you employ in posing for vacancies indicate etiquette.

It also speaks volumes about your education and not merely the degrees you hold.

Offer Your Services

Once you’ve done the posing for vacancies, immediately offer your services.

  • Let the recipient know you’re wanting to work with the organization. Mention how you’d add value to the corporate if they hire you.
  • If possible, mention a clear date of joining. You can also add the area where you’d like to work if the company has operations across India.
  • Also, state that you’re hospitable relocating for work because a corporation won’t have a vacancy at the situation of your choice.

But select an alternate or any location as long as you’re genuinely curious about working with the organization and not desperate for employment .

Call to Action

And finally, round off your email by thanking the official for the time and patience to read your email.

  • Here comes the most important part. Request the official to revert on the e-mail if they want to look at your CV, bio-data or resume.
  • You can provide the decision to action by asking the official to contact you by email or your telephone number.
  • Also, provide your postal address with proper Postal Index Number (PIN) code.

Conclude the e-mail with thanks and regards to the official. Write your full name again.

Things to Avoid

Avoid flowery or flattering language typically employed by Indians like ‘Respected Sir,’ and ‘Esteemed Organization.’

  • They are not only archaic but they also appear absurd and crude to the reader. Indeed,
  • using such words can disqualify you for the work albeit the organization features a vacancy and you’ve got matching skills.
  • The above 10 steps may appear lengthy. Indeed, for a fresher or inexperienced jobseeker, they’ll sound tough also . But they’re not.

Ideally, an email posing for job vacancy shouldn’t run over 80 words to 100 words. That’s because no official will spend time reading lengthy emails.

Wrap Up

In conclusion, I’ll also warn you against using those readymade templates for emails posing for job vacancies.

The person reading your email will believe you’re mass emailing prospective employers and hence,

have no particular interest in the organization. Use the ten steps to make own email posing for employment vacancy.